American Health Information Management Association (AHIMA) Certification Practice Exam

Which electronic system would track the location and return dates of health records in a HIM department?

1. Chart deficiency system

2. Chart tracking system

3. Chart abstracting system

4. Chart encoder

The correct answer is: Chart tracking system

The chart tracking system is specifically designed to monitor the movement and status of health records within a Health Information Management (HIM) department. It provides functionality to accurately track where each record is located, whether it is checked out, and when it is due to be returned. This system ensures accountability and effective management of health records, allowing staff to maintain the integrity and availability of patient information. In contrast, the other systems serve different purposes: a chart deficiency system focuses on identifying incomplete records that require additional information, while a chart abstracting system is used to extract and summarize data from patient records for specific purposes, such as research or quality improvement. Similarly, a chart encoder is utilized primarily for coding diagnoses and procedures rather than tracking the physical location of the records. Thus, the chart tracking system stands out as the appropriate choice for managing the location and return dates of health records.